George N Gray
HIRE OF HALL
The Main Hall seats 120 people when prepared for meetings/performances. The Meeting Room will accommodate 30 people and has its own entrance and cloakroom facilities at the northern end of the building.
Both the Hall and the Meeting Room have access to the kitchen and use of the kitchen is included at no extra cost in all bookings. It may have to be shared with other people booking the adjoining hall. China and cutlery are provided but the hirers need to bring tea towels.
LICENSED bar facilities are available by PRIOR arrangement only.
This is easy access for people with disabilities: 2 car parking spaces are reserved close to the main entrance. (NOTE: all other parking is across the Wonston Road in the Car Park). All accommodation is on one level : all doors are of wheelchair width. Induction loops (to aid hearing) are installed in both main rooms. Specially designed toilets for wheelchair users, incorporating baby change units.
Applications may only be made by those aged 21 or over. Please ask for a booking form - a copy will be returned to you when the booking has been accepted. A non-returnable booking fee of £10.00 is required but will be deducted from the charges. A deposit of £100 may be required for large social gatherings in relation to any loss or damage. This will be repaid in full if the Hall is left in good order. Hirers who stay beyond their booked hours may be charged additionally at an hourly rate.
CHARGES (with effect from January 2015)
Deposits and damages
REGULAR ACTIVITIES IN THE HALL
The Royal British Legion meets quarterly,
contact Gerald Segeant on 01962 760391.
Bookings Secretary: Valerie Keel 760273
General enquiries: Sue Lane 760858
The Hall continues to fulfil an important role in the life of the community and provides a popular and much used venue for a wide range of social, educational and recreational activities.
The year was dominated by flooding, which occurred in February, with the hall unable to be used for 10 days and the car park suffering long-term damage. Despite the loss of income and the additional expenditure incurred as a result of the floods, the overall financial position improved very considerably with the outstanding loan from 2013 re-paid and the year ending with a small balance in the bank.
The four garages were let at the beginning of the year to one tenant for the storage of classic cars; a use which has proved compatible with hall users’ parking needs. Two major improvements were achieved: the installation of lighting in the car park and its re-surfacing after the flood damage. The first was undertaken with help from the parish council and the second with a business support grant from the city council. We are most grateful for this help. Thanks are also due to many individuals in the parish for practical and financial support during the year, many who seek anonymity, and to Act Too for their donation from the highly enjoyable Christmas Extrvaganza.
The Management Committee
The committee met four times during the year. A change of leadership of the Toddler Group took place in the autumn and it is hoped that the new group will provide a representative to the committee once it has become established. Members undertook a number successful fund-raising events. The quiz evening had to be re-scheduled from an evening at the height of the floods but made £1000 when held in March. Two members opened their gardens and provided delicious teas in the summer, raising a welcome £260, and the annual Christmas Fair was the most successful yet in yeilding £600. All these events take considerable planning and preparation. Hopefully, they provide pleasant social gatherings as well as producing much needed funds.
A copy of the accounts for 2014 is attached to this report. Income from lettings remained high and would have out-stripped the previous year had it not been for loss of £770 from cancellations during the floods. At around £13,000 a year this income provides for revenue expenditure of some £7000 – keeping the hall running – and, in a ‘normal’ year, of allowing money to be put aside for capital expenditure. This year the surplus was used for repaying the costs of thatching the garages, leaving the bank balance at only about £700 – a matter which needs to be rectified in the coming year and a proper reserve established. Our thanks go to Peter Barron who assumed the task of examing the accounts, taking over from Wally Taylor whose help over many years has been valued.
Buildings and Grounds
A grant from Winchester Rotary club was much appreciated allowing new china to be bought for the kitchen. Cups and saucers are subject to a high rate of breakage so replacement china is regularly needed. It also proved possible to replace the electric hob with an up-to-date model. The hiring out of tables – a useful service for the community – was not without its problems. Two tables went missing and despite extensive enquiries cannot be found. However, we did acquire 6 stacking chairs and an aerial photograph of Sutton Scotney when Linden Homes closed their adjacent show house.
Without a resident caretaker, each group using the hall is asked to leave the facilities as they find them. With up to five bookings on any one day this is the only way in which we can offer clean and welcoming premises for all users. Most people respect this requirement, on the occasion when this is not the case real problems ensue, calling for stronger enforcement action in future.
Lengthy investigations into the possibility of connecting the foul drainage sysytem to that installed by Linden Homes at Taylors Yard proved inconclusive. A possible scheme has been drawn up and will be retained for future reference but practical and financial hurdles suggest that it may be difficult to achieve this.