Information available from Wonston Parish Council
under the model publication scheme
- 2013

 

 

(NB: Please ask if you have queries on any information not listed below.)

 

Information available from Wonston Parish Council under the model publication scheme

Version number:  05/2014

 

REF

Information to be published

(NB: Please ask if you have queries on any

information not listed below.)

How the information can be obtained

Cost

1.0

Class1 - Who we are and what we do

Organisational information, structures, locations & contacts

 

 Website:

 http://wonston.parish.hants.gov.uk/

 

 

1.1

Council members (Committee/ Responsibility):

John Holt. Vice Chairman. Tree Warden, Footpaths, Floods & Drains

 Lorna Close-Brooks. Play Area (PHY & BG), Bus Stops (Sutton Scotney), Police Liaison, Localism/HALC liaison

Duncan Traill. Play Area & Bus Stop (ST Ch), Financial.

Lucy Dowson. Planning, Burial Ground.

Tessa Barrett- Allotments, Gratton Trust Liaison.

Chris Whitehouse – Highways, Floods & Drains

Andrew Wheeler - Parish Plan Co-ordinator

 

 

 

1.2

Contact details for Parish Clerk and Council members

e-mail: wonstonpc@hotmail.co.uk

tel: 01962 761937

 

 

Hard copy - contact Clerk

e-mail

 

 

10p sheet

Free

1.3

Location of office and accessibility details:

3 Pigeonhouse Field, Sutton Scotney,

 SO 21 3NJ.

 

Contact Clerk by e-mail or  phone in the first instance

 

1.4

Staffing structure:

Parish Clerk (part-time):

Sue Hedges

 

 

 

 

 

 

2.0

Class 2 – What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

For current and previous financial year:

 

 

2.1

Annual return form and report by auditor

 

Hard copy - contact Clerk

e-mail

10p sheet

Free

2.2

Finalised budget

Hard copy - contact Clerk

e-mail

10p sheet

Free

2.3

Precept

Hard copy - contact Clerk

e-mail

10p sheet

Free

2.4

Borrowing Approval letter

Hard copy - contact Clerk

e-mail

10p sheet

Free

2.5

Financial Standing Orders and Regulations

Booklet

 

 

Hard copy - contact Clerk

 

 

£7.00

 

2.6

 

Grants given and received

List

 

Hard copy - contact Clerk

e-mail

 

10p/sheet

Free

2.7

List of current contracts awarded and value of contract

List

Hard copy - contact Clerk

e-mail

 

10p/sheet

Free

2.8

Members’ allowances and expenses

If relevant

Hard copy - contact Clerk

e-mail

10p/sheet

Free

 

 

 

 

3.0

Class 3 – What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)

 

 

3.1

Parish Plan

Being prepared, not available as of October 2013.

 

3.2

Annual Report to Parish Assembly

Last and previous year

Hard copy - contact Clerk

e-mail & website

10p/sheet

Free

3.3

Quality status

 

 

3.4

Local charters drawn up in accordance with DCLG guidelines

 

 

 

 

 

 

4.0

Class 4 – How we make decisions

(Decision making processes and records of decisions)

Previous / Current / Next Council year

 

 

4.1

Timetable of meetings (Council meetings and Parish Assembly)

Hard copy - contact Clerk

e-mail

10p/sheet

Free

4.2

Agendas of meetings

Hard copy - contact Clerk

e-mail & website

10p/sheet

Free

4.3

Minutes of open meetings

Hard copy - contact Clerk

e-mail & website

10p/sheet

Free

4.4

Reports presented to open council meetings

Hard copy - contact Clerk

e-mail

10p/sheet

Free

4.5

Responses to consultation papers

Contact Clerk

10p/sheet

Free

4.5

Responses to planning applications

See 4.3

 

4.6

Bye-laws

 

 

5.0

Class 5 – Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities)

Current information only

 

 

 

 

5.1

 

 

 

 

 

5.2

 

5.3

Policies and procedures for the conduct of Council business:

Procedural Standing Orders

Committee

Booklet

and sub-committee terms of reference

 

 

Delegated authority in respect of officers

Code of Conduct

Policy statements

 

 

 

Hard copy - contact Clerk

Hard copy - contact Clerk

e-mail

 

 

Hard copy - contact Clerk

e-mail

 

 

 

 

£7.00

10p/sheet

Free

 

 

10p/sheet

Free

 

 

 

5.4

 

5.5

5.6

5.7

 

5.8

 

5.9

 

 

Policies and procedures for the provision of services and about the employment of staff:

Internal policies relating to the delivery of services

Equality and diversity policy

Health and safety policy

Recruitment policies (including current vacancies)

Policies and procedures for handling requests for information

Complaints procedures (including those covering requests for information and operating the publication scheme)

 

 

 

 

 

5.10

Information security policy

 

 

5.11

Records management policies (records retention, destruction and archive)

 

 

5.12

Data protection policies

 

 

5.13

Schedule of charges for the publication of information

See this document

 

 

 

 

 

 

6.0

Class 6 – Lists and Registers

Currently maintained lists and registers only

Any publicly available register or list

 

 

6.1

Assets Register

Hard copy - contact Clerk

e-mail

10p/sheet

Free

6.2

Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)

 

 

 

 

 

 

 

6.3

Register of members’ interests

Held by Winchester City Council (WCC)

Contact WCC

http://www.winchester.gov.uk/councillors-committees/parish-councils/

 

6.4

Register of gifts and hospitality

 

Contact WCC

http://www.winchester.gov.uk/councillors-committees/parish-councils/

 

 

 

 

 

7.0

Class 7 – The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

Current information only

 

 

7.1

Allotments

Adjacent to A30, Sutton Scotney

Rules for Plot holders

Hard copy - contact Clerk

e-mail

10p/sheet

Free

7.2

Burial grounds  and closed churchyards

Adjacent to Holy Trinity Church, Wonston

Hard copy - contact Clerk

e-mail

10p/sheet

Free

7.3

Community centres and village halls

 

 

7.4

Parks, playing fields and recreational facilities

Stoke Charity Playing Field

Pigeon House Yard Play Area

Buddlesgate Play Area

 

 

Information by phone or e-mail

 

 

10p/ sheet

free

7.5

Seating, litter bins, clocks, war memorial and lighting (asset register)

Hard copy - contact Clerk

e-mail

10p/sheet

Free

7.6

Bus shelters

(asset register)

Hard copy - contact Clerk

e-mail

10p/sheet

Free

7.7

Markets

 

 

7.8

Public conveniences

 

 

7.9

Agency agreements

 

 

7.10

A summary of services for which the council is entitled to recover a fee, together with those fees

See above Allotments (7.1) & Burial Ground (7.2)

 

 

 

 

 

 

8.0

Additional Information

This will provide Councils with the opportunity to publish information that is not itemised in the lists above

 

 

8.1

Welcome to Wonston Parish leaflet

March 2008

Hard copy - contact Clerk

e-mail

Free

8.2

Climate change leaflet

Jan 2009

Hard copy - contact Clerk

e-mail

Free

 

 

SCHEDULE OF CHARGES - How the charges have been arrived at:

 

TYPE OF CHARGE

DESCRIPTION

BASIS OF CHARGE

Disbursement cost

Photocopying @10p/50p per sheet (b&w / colour)

Approx actual cost with postage and stationery

 

Parish Clerk and Contact Address

 

Sue Hedges

3 Pigeonhouse Field,
Sutton Scotney, Winchester,
Hampshire, SO21 3NJ. 
Tel: 07599 789514
E
-mail: wonstonpc@hotmail.co.uk 

 

 

Updated May 2014